Legal Operations Specialist (m/f/d)

Our Mission:

Are you a motivated experienced person, used to working in an international multi-cultural environment, who really wants to make a difference in the open-source world? 

At Open-Xchange, we decided to leave dead-end jobs where you don't make an impact and offer passionate experts the opportunity to be part of an agile, international team that connects the world and millions of people by developing and delivering open-source technologies.  

We believe it’s crucial to work in an environment where people feel valued, are energized by their work and deliver added value – not only to colleagues, but also to everyone using our products.

Discover what Open-Xchange offers you:

• Our non-hierarchical organization not only ensures much better value creation for our customers, it also provides the best possible work environment for every one of us.

• We believe that everyone at OX will always do what is best for the company. We believe that the full potential for high performance can only be realized within an organizational structure that enables each individual to work with clear focus and to take full responsibility for their tasks.

• At OX we focus a lot on mastery. It influences our decision-making processes and is a great part of how we look at professional development.

• We believe in openness and diversity, which are crucial to OX’s success. Different opinions, ways of thinking, and cultures enrich us and help us to better understand the bigger picture.

Team info:

You will be part of our Legal team. Your direct colleagues are young and energetic in-house professionals who are well connected to the operational, administrative, technical and commercial functions in the company group. The team likes being in touch personally, e.g. in our Hamburg office, but we are well used to also facilitate that remotely in case you live elsewhere. In your role, you'll support our agile and innovative organization by managing its legal risk profile and facilitating amicable agreements with customers, partners, and suppliers. We are open for colleagues of various seniority - do not hesitate to apply if your profile does not support all the requirements below if you can fill the gap with interest and enthusiasm.

Your new job:

• You’ll manage the entire contract lifecycle, including templates, case intake, tasks, and document organization, ensuring smooth operations.
• You’ll draft on template basis, run preliminary reviews, and manage commercial IT contract executions, such as license agreements, SaaS agreements, development and project agreements, and framework agreements.
• You’ll handle operational processes related to privacy, data protection, and telecommunications compliance.
• You’ll oversee key operational documentation processes, such as managing tenders for public procurement, corporate housekeeping for our international holding structure, and maintaining intellectual property rights like trademarks and patents.
• You’ll optimize workflows by introducing and maintaining Contract Lifecycle Management (CLM) tools, Legal Tech solutions, and innovative automation approaches.
• You’ll organize and maintain knowledge management systems and documentation.
• You’ll contribute to process management, coordinate with stakeholders, ensure tasks are completed on time, and support digitalization and innovation initiatives.

Your background:

• You have qualifications and experience in managing the operations of a cross-functional legal and contract department, with a strong understanding of contract lifecycle management and privacy and data protection compliance.
• You are knowledgeable in public procurement, corporate housekeeping, and commercial IT contracts, including license agreements, SaaS agreements, and project frameworks.
• You are proficient in using digital tools like CLM software and Legal Tech solutions to streamline workflows and improve efficiency. You manage projects for internal process improvements.
• You can effectively communicate in English verbally and in writing across all levels.
• You are a team player and able to bridge legal, technical, and business perspectives. 
• You'd like to work in an environment without a strict hierarchy and are ready to take ownership for your work.
• You are proactive, self-organized, and have an independent way of working.

This is what you get at Open-Xchange:

• The ability to work completely remote or in one of our offices according to your needs.
• Flexible working hours that allow you to successfully combine your home and family responsibilities with work.
• Sharing thoughts is part of our DNA so expect Workshops and Team Events.
• Benefit from time off for volunteer work.
• We offer further benefits like company bike, company sports, digital meal vouchers, corporate benefits, company pension scheme, subsidy for ergonomic chairs and desks.

Join the team:

Does that sound like the perfect working environment for you? Join us in our fight for an open internet and make a real difference! Simply click the 'apply now' button, fill out the form, and get in touch.

Your contact person:

Reach out to Justin (recruiting@open-xchange.com) from the Organization & People Enablement Team. He will be able to discuss current opportunities and tell you more about our exciting vision and mission @OX.