Office Manager (m/f/d)

Our Mission:

Are you an experienced Office Manager looking for a flexible part-time role (20-30 hours per week) in an international company? We are seeking a proactive and self-organized individual to manage our office in Espoo and support various administrative, financial, and HR-related functions.

At Open-Xchange, we decided to leave dead-end jobs where you don't make an impact and offer passionate experts the opportunity to be part of an agile, international team that connects the world and millions of people by developing and delivering open-source technologies.  

We believe it’s crucial to work in an environment where people feel valued, are energized by their work and deliver added value – not only to colleagues, but also to everyone using our products.

Discover what Open-Xchange offers you:

• Our non-hierarchical organization not only ensures much better value creation for our customers, it also provides the best possible work environment for every one of us.

• We believe that everyone at OX will always do what is best for the company. We believe that the full potential for high performance can only be realized within an organizational structure that enables each individual to work with clear focus and to take full responsibility for their tasks.

• At OX we focus a lot on mastery. It influences our decision-making processes and is a great part of how we look at professional development.

• We believe in openness and diversity, which are crucial to OX’s success. Different opinions, ways of thinking, and cultures enrich us and help us to better understand the bigger picture.

Team info:

You'll be part of our international team and work closely with colleagues from different locations. In your role, you'll collaborate with external service providers, the finance team, and the People team based in Germany to ensure smooth office operations and administrative processes in Finland.

Your new job:

• You'll oversee the general administration of the Espoo office, ensuring smooth operations and coordinating with external service providers.

• You'll act as the main contact for stakeholders, manage office communications, and keep intranet documentation up to date.

• You'll provide administrative support, including coordinating board meetings and taking minutes.

• You'll assist the finance team with invoice verification, travel reimbursements, financial audits, translations, and monthly financial closing.

• You'll support the People team with HR-related tasks, such as managing employee benefits, ensuring workplace safety, and onboarding Finnish employees.

• You'll oversee Work & Travel Insurance and participate in the renewal process for Occupational Health Services.

Your background:

• You already have a few years of relevant work experience in office management, administration, or a related field.
• You are fluent in Finnish and English (both written and spoken); German is a plus.
• You are available to work on-site at least one day per week.
• You are a team player and love to share your knowledge and learn from others.
• You would like to work in a remote environment without a formal hierarchy and are ready to take ownership of your work.
• You are proactive and have an independent way of working.

This is what you get at Open-Xchange:

• The flexibility to work remotely and from our office in Espoo, ensuring you can create the work environment that suits you best.
• Flexible working hours that allow you to successfully combine your home and family responsibilities with work.
• Sharing thoughts is part of our DNA so expect Workshops and Team Events.
• Benefit from time off for volunteer work.
• A comprehensive occupational health care and dental care package to support your well-being.
• A lunch benefit to make sure you stay energized throughout the day.
• A sports and culture benefit, allowing you to engage in activities that keep you active and inspired.
• Travel and accident insurance to provide peace of mind when commuting or traveling for work.
• The freedom to choose the work devices that best match your needs, ensuring a smooth and comfortable work experience.
• We offer further benefits like company bike, company sports, digital meal vouchers, corporate benefits, company pension scheme, subsidy for ergonomic chairs and desks.

Join the team:

Join us in our fight for an open internet and deliver added value! All you need to do is get in touch, so click the ‘apply now’ button, fill the form and be in contact. 

Your contact person:

Reach out to Justin (recruiting@open-xchange.com) from the People Team. He will be able to discuss current opportunities and tell you more about our exciting vision and mission @OX.